When presenting, it’s important to use the latest information possible. This will allow you to check that your slides accurately depict the current situation.
On the other hand, there will be occasions when you need to make a presentation while your coworkers are still gathering information.
How do you ensure that if anything changes in your Excel database automatically updates your PowerPoint presentation? Check out this article for instructions.
Integrating Excel with PowerPoint
First, you will need a Microsoft Excel table to connect to your presentation. If your coworkers have not made the table yet, you may make a blank one, copy it and have them fill it up. Once you have gathered your preliminary data, proceed using the methods below.
- Decide which table to copy into your presentation.
- To copy, click or press Ctrl + C.
- PowerPoint should now be shown.
- If you already have a file presentation open, click it rather than a Blank Presentation.
- Navigate to the Home menu ribbon on a blank slide.
- Under the paste symbol, choose the down arrow.
- Select the paste link.
- Select the paste link radio option in the paste object dialog box.
- Select the worksheet object for the Microsoft Excel worksheet.
- Click OK.
When finished, your PowerPoint presentation will display the table you copied from Excel. You must have access to the original Excel file.
Similarly, you may accomplish this by opening the special dialog box file where you saved it. You may also do this by double-clicking the table, where the source file will be opened immediately.
Creating a Dynamic Chart
Charts are a simple but effective method of observing, comparing, and analyzing information. The linked Excel table you just made may be used to make charts, but only if you do so from the original file. The graphic may then be copied and pasted into your PowerPoint presentation. Here are the steps:
- Choose the Excel chart you made.
- Select Copy or use Ctrl + C to copy.
- Activate Microsoft PowerPoint.
- Choose the slide you want to paste the copied chart onto.
- A drop-down menu will appear underneath the paste symbol on the home tab of the navigation bar.
- In the selected paste options, you have the choice of using the current theme and linking the data (L) or maintaining formatting and linking the data (F). These represent the third and fourth symbols. In the first orange question mark case, your presentation’s theme will be used, whereas Excel’s default style will be used in the second case. You may reposition your chart wherever you want once you paste it.
Benefits of Creating Dynamic Presentations
Here are the benefits of dynamic presentation:
Saves Time
One of the main benefits of linking an Excel file to PowerPoint is time savings. Traditionally, creating a PowerPoint presentation involved the manual selection and pasting of data ranges from an Excel sheet into slides.
This process is time-consuming and error-prone. You can automate updating the data source in your presentation by linking Excel data to PowerPoint. Any changes made to the Excel worksheet will automatically update and reflect in your PowerPoint slide presentation, saving you time and effort.
Easy to Update
The linked Excel data in PowerPoint is easy to update. If you need to change your Microsoft Word data, you can update the Excel spreadsheet.
The changes will be reflected in your presentation in PowerPoint. This is useful when you need to update large datasets or frequent updates. Similarly, it makes it easy to reuse your presentations in the future, as you can update the Excel files and the changes will be reflected in your presentation.
Increased Visual Appeal
Linking Excel data to PowerPoint can increase visual appeal. Using charts and graphs created in Excel, you can present complex Word document data in a visually appealing way.
This is easy for your audience to understand. Additionally, the ability to customize Excel charts and graphs means you can create visualizations tailored to your specific audience and presentation goals.
Formatting PowerPoint Charts Connected in Excel
If you modify the chart layout, Microsoft Excel sheet chart updates will not reflect in PowerPoint. This is why, before considering the paste link options of a chart into your presentation, you need to polish its appearance and functionality in Excel.
Select an Excel chart and click the Insert tab to access the Chart Design menu ribbon. Under Chart Styles, you may modify how the graph looks and feels.
Select a different chart style if your chart is inappropriate for your talk. Selecting the option to switch chart types will launch another tab. Choose the desired internal datasheet chart type from the list on the left.